.taro.

I very much appreciate the sentiment, but in this case it was not overloaded traffic so I don't like adding speculation about other things that may have happened.

So what could be offered? If it's something reasonable we can shop the idea around and look into it. Issues I see with anything we could offer would be we have no way to confirm if someone actually had the issue or not. Or even what place in line they would have been. We do also have to be fair for the majority of people who were able to book online or over the phone. We can't take away their reservations to give it to someone had the error and we can't create extra hotel rooms. So at the end of the day we acknowledge something went wrong, apologize and our volunteer staff try to do better.

So there's not much more we can do at this point other than to apologize for the issues. This is not the experience we want our fellow members to have when the book hotels and we're very sorry it happened. We had taken steps before the scheduled open time to increase resources on our web site to handle the increased load and kept monitoring that during the open, but unfortunately this issue was not something directly controlled by us. I'll try as best I can to answer questions or fill in extra details about what happened. I understand the frustration over not hearing anything and we should have made a post along the lines of "we're not sure what's going on but we're working with Experient on the issue" and directed people to use the phone sooner. We actually had that message crafted to go out when we got word from Experient that the issue had been resolved, so then that took some time to re-draft the new message what was what finally did go out. Messages like this, especially when we're dealing with one of our partners, do take a little extra time to go out because we need to take extra effort to make sure we're sending the right message. When we said "Otakon and Experient both are sorry for the inconvenience this has caused", we're not putting words in Experient's mouth. They conveyed to us how sorry they were for the issue and we're relaying that message. Details as to what did happen, very quickly we started getting reports of users getting 404 messages. Several of our staff, including myself, did message some of those reporting issues directly and tried to debug and collected screen shots which we sent to Experient. it sounds like one or two of the servers out of their web server pool were mis-configured. It took them some time to find and fix that, since the result was only a small portion of users of the site were actually experiencing the issue. So when they were looking at the overall numbers, things were looking good as all their testing was working and large numbers were able to book their rooms. I realize that is little solace if you were in the group of users that did experience the issue. As someone with a technical background who runs the web servers for Otakon (small scale) and has done so professional (much larger scale), i'll totally admit that I had a head-desk moment when I heard that. We'll certainly be talking to Experient about what the can do in the future to make sure this doesn't happen again.

Since the rally is over, I'm closing this thread. As I stated in the OP, the posts here needed to be kept on the topic of how they relate to our convention. There are larger problems in the world that are outside the scope of our anime/asian popular culture convention. As a non-profit corporation, it's important that Otakon stay away from political activity.

If for some reason the badge does not show up, go to the Badge Services desk (in our Registration area) when you arrive. Don't wait in the pre-reg line, let one of our line managers know you paid for a mailed badge and need to be escorted to the Badge Services desk. If you can, bring the envelope you received so we can confirm the tracking number and all that.

The video game dept did just send a bunch of updates to us the other day, so that should get posted to the website soon!

Actually, if it's a badge issue, best to first try contacting ShowClix (https://support.showclix.com/) as our helpdesk will just send you over there as a first stop anyway. If it's something they can't address, then please let us know. Don't forget, you can view your confirmation and tracking information here: https://www.showclix.com/my-tickets/

Thanks @CocoFaerie, https://www.otakon.com/info/location/all-roads/ has been updated.

Yeah..... That's a feature that was worked on many (many) years ago, but then things like Guidebook came out and did it a lot better. I would recommend you wait for the Guidebook version to come out.

There's a lot more to Otakon than what's just on the schedule! While the schedule shows the Panels / Workshops /Video rooms, there are still lots of rooms like Video Games, Ota Cafe, Maid Cafe, Manga Library, Lolita Garden, OtaChan, I could go on... that have room hours, but not as structured content. When Guidebook is out, all those room will be listed with their hours.

I don't have a date for Guidebook yet, but I do know they're hard at work on it. There's a lot more that goes into Guidebook than just the schedule (like maps and stuff), that take a little while longer to get all the images and what not for. But the schedule was ready early so we wanted to get it out to you as early as we could!

Nope, you can do it any time.

So yeah, last word I got things are on track for badges to *start* getting mailed on July 18th with everything hopefully in the mail by the 23rd. I'll post something if any of that changes. There will be a new activation step this year. Instructions will be in the mailer. Just go to a website and enter the badge number and your name.

Badges have not been mailed yet. I've heard that people online have been saying they've started to receive them. I guess don't believe everything you read online. I'm anticipating they'll start going out around the middle of next week, but we'll have someone post to the BBS when we get word that starts to happen. All badges should be in the mail over the next two weeks. We're about a week behind what we originally targeted, but as you say, we have a new registration vendor this year so we did have some padding in there.

as with any camera, make sure you're following the "Cameras at Otakon" policy - https://www.otakon.com/info/general-policies/